![]() For typed letters, use a clean, easy-to-read font like Arial, Helvetica or Times New Roman in 10 to 12-point size. If you send a hard-copy note, write it neatly. Be sure to include details from your conversation with each to show you were actively listening and genuinely interested in what they had to say. It will also help ensure you receive a response from the appropriate person.įor instance, if you interview with a group but you’re unsure of who will make the final hiring decision, writing a thank you letter to each person can increase the chance that the decision-maker receives your message. Sending a unique thank you to each person shows that you value the relationship. If you met with a team, send each individual a separate note. If you interviewed for a position with an HR manager, thank that person directly. Some occasions, such as job interviews, may be time-sensitive, in which case an email is better. However, a mailed letter can take several days to arrive. Pick your method of contactĪ handwritten letter is more personal and shows dedication. Here are 12 steps for writing a great thank you letter: 1. ![]() No matter the occasion, following up within a few days is best for sending thanks. If a coworker does something helpful for you at work, a thank you letter shows your appreciation. ![]() Sending a thank you letter after your company bids on a contract shows the organization your determination and willingness to be a good partner. Sending a thank you note immediately following a job interview, for example, shows your genuine interest in the job. It's important to send thank you letters promptly. A message that’s free of errors shows you’re professional and detail-oriented. *Proofread your message: Take a few minutes to review your thank-you notes for any spelling, grammar or syntax mistakes. Include any details from your conversations.Ĭlose with any additional thoughts or information.Įnd with a polite closing. Share your gratitude with specific examples.
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